Olympus DVR VN 1100 User Manual

DIGITAL VOICE RECORDER  
VN-3100/VN-3100PC  
VN-2100/VN-2100PC  
VN-1100/VN-1100PC  
EN  
INSTRUCTIONS  
Thank you for purchasing an Olympus  
Digital Voice Recorder.  
Please read these instructions for information  
about using the product correctly and safely.  
Keep the instructions handy for future reference.  
To ensure successful recordings, we recommend that  
you test the record function and volume before use.  
For customers in North and South America  
USA RFI  
This equipment has been tested and found to comply with the limits for a Class B digital  
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reason-  
able protection against harmful interference in a residential installation. This equipment gen-  
erates, uses and can radiate radio frequency energy and, if not installed and used in accor-  
dance with the instructions, may cause harmful interference to radio communications. How-  
ever, there is no guarantee that interference will not occur in a particular installation. If this  
equipment does cause harmful interference to radio or television reception, which can be  
determined by turning the equipment off and on, the user is encouraged to try to correct the  
interference by one or more of the following measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
• Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
• Consult the dealer or an experienced radio/TV technician for help.  
Canadian RFI  
This digital apparatus does not exceed the Class B limits for radio noise emissions from  
digital apparatus as set out in the Radio Interference Regulations of the Canadian Depart-  
ment of Communications.  
Cet appareil numérique ne dépasse pas les limites de Catégorie B pour les émissions de  
bruit radio émanant d’appareils numériques, tel que prévu dans les Règlements sur  
l’Interférence Radio du Département Canadien des Communications.  
For customers in Europe  
“CE” mark indicates that this product complies with the European  
requirements for safety, health, environment and customer protection.  
This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection  
of waste electrical and electronic equipment in the EU countries. Please do not throw  
the equipment into the domestic refuse. Please use the return and collection systems  
available in your country for the disposal of this product.  
Applicable Product : VN-3100/VN-3100PC/VN-2100/VN-2100PC/VN-1100/VN-1100PC  
E1-BZ8174-02  
AP0607  
 
1
How to Use the  
Strap  
Hold  
4
4
Set the HOLD switch to the HOLD position.  
All operation buttons are disabled. This feature is  
useful when the recorder has to be carried in a  
handbag or pocket.  
Remember to reset the HOLD switch before  
attempting to use the recorder.  
Notes  
s The alarm will sound at the scheduled time even if  
the recorder is set to HOLD. The recorder will then  
begintoplaythefileassociatedwiththealarmonce  
you press any button (Excluded VN-1100/VN-  
1100PC).  
Strap hole  
s The recorder functions as follows with the HOLD  
switch set to the HOLD position:  
– If the recorder is playing, the display goes dark  
when playback of the current file has completed.  
If the recorder is recording, the display goes dark  
when the recorder stops recording automatically  
upon running out of free memory.  
*Strap is not supplied.  
Use the optional accessory.  
Current folder  
Notes on the Folders  
4
The recorder provides four folders, A, B, C, and D (D is for VN-2100/  
VN-2100PC/VN-3100/VN-3100PC only).  
To change the folder selection, press the FOLDER button while the  
recorder is stopped. Each recorded file is stored in a folder. Using folders  
to classify files makes it convenient to find files you want to access  
later. Up to a total of 100 files can be recorded in each folder.  
Setting Time/Date (TIME)  
4
If you have set the time and date, information as to when a sound file was recorded is  
stored automatically with that file.  
When you install batteries for the first time or each time you replace the batteries, the  
hour indication will flash. In such a case, be sure to set the time and date by following  
steps 4 through 7 described below.  
Press and hold the MENU  
button for 1 second or longer.  
1
Press the + or – button until  
“TIME” flashes on the  
display.  
2
Press the PLAY button.  
The hour indicator flashes.  
3
Press the + or – button to set  
the hour.  
4
Press the PLAY or 9  
button to accept the minute.  
The minute indicator flashes.  
Pressing the 0 button enables the hour  
setting again.  
5
Press the + or – button to set  
the minute.  
Repeat steps 5 and 6 to continue to set  
the year, month and date in the same way.  
6
After setting the date, press  
the PLAY or 9 button.  
This completes the time/date setup  
procedure.  
7
s You can switch the time indication between the 12-hour system and the 24-hour system by pressing the  
DISPLAY/MENU button while you are setting the hour or minute.  
s You can change the order of the date indication by pressing the DISPLAY/MENU button while you are  
setting the year, month, or day.  
(Example: June 14, 2006)  
 
3
Recording  
a
Press the FOLDER button to  
select the desired folder  
1
b
c
Press the REC button to start  
recording.  
The Record/play indicator light turns red,  
and recording starts.  
2
3
d
e
To stop recording, press the  
STOP button.  
New recordings are saved as the last file  
in the folder.  
a Current folder  
b Current recording  
mode  
c Current file number  
d Recording time  
e Remaining recording  
time  
To Pause Recording  
4
To Pause  
Press the REC button during recording.  
“PAUSE” appears on the display and the record/play indicator  
light flashes.  
To Resume Recording  
Press the REC button again.  
Recording will resume at the point of interruption.  
Recording from External Microphone or Other Devices  
4
A audio input  
terminal of  
other devices  
The external microphone and other devices can be connected and  
the sound can be recorded.  
s When the external microphone is connected to the microphone jack of the  
recorder, the built-in microphone will not operate.  
s When using an external microphone, choose adequate microphone, such as a  
Noise-Cancellation microphone or Electret condenser microphone (optional).  
s When connecting an external equipment, use the connecting cord KA333 (optional).  
Notes  
s If “FULL” appears on the display, you cannot record in the selected folder. In such a case, erase  
unnecessary files or download to PC (VN-1100PC/VN-2100PC/VN-3100PC).  
s If the recorder is placed directly on a table when recording a meeting, it tends to pick up table vibrations.  
Put a notebook or other item between the table and the recorder so that the vibration is not easily  
transmitted for clearer recording.  
s Even if you press the DISPLAY button, the display will not change to current recording time if the  
remaining recording time is 5 minutes or less.  
s When remaining recording time falls to 1 minute or less, the Record/play indicator light flashes red.  
s The recorder will enter Stop mode if it has been left paused for 60 minutes or longer.  
s In case of difficult acoustic conditions or low speaker’s voice, recording in XHQ or HQ is recommended.  
Also, usage of an external microphone (sold separately) could improve the quality of recordings.  
s The input level cannot be adjusted on this recorder. When you connect the recorder to an external  
device, execute a test recording and adjust the output level of the external device.  
LCD Display Information  
4
You can select an option for the display of the recorder. This help review and confirm different  
recorder settings and file information.  
State of the  
recorder  
Operation  
Display  
While in stop Press and hold  
The total number of files recorded in the folder and  
remaining recording time appears on the display.  
mode  
the STOP button  
While in  
record mode DISPLAY button  
Press the  
The display switches between current recording time and  
remaining recording time.  
While in stop  
mode or  
Press the  
DISPLAY button  
Playing time Remaining playing time Recording date  
of the file Recording time of the file Playing time . . .  
playback mode  
 
4
Playing Back  
a
Press the FOLDER button to  
select the desired folder.  
1
2
3
Press the 9 or 0 button  
to select the file to play back.  
a Current folder  
Press the PLAY button to  
start playback.  
The Record/play indicator light turns  
green, and the elapsed playing time is  
indicated on the display.  
b
c
b Current file number  
c Playing time  
Press the + or – button to select  
the proper sound volume.  
The display shows the volume level. You  
can choose between 0 to 30.  
4
Canceling Playback  
4
To Stop  
Press the STOP button.  
The recorder stops in the middle of the file being played.  
To Resume Playback  
Press the PLAY button again.  
Playback will resume at the point of interruption.  
Forwarding and Rewinding  
4
Fast Forward  
Press and hold the 9 button while playing a file.  
When you release the 9 button, the recorder will resume  
normal playback.  
Rewind  
Press and hold the 0 button while playing a file.  
When you release the 0 button, the recorder will resume  
normal playback.  
s
The end of the file is located by pressing and holding the 9 button during fast forwarding. The recorder will  
pause at the end of the file. If you do not release the 9 button, the recorder will continue fast forward.  
The beginning of the file is located by pressing and holding the 0 button during rewinding. The recorder will  
pause at the beginning of the file. If you do not release the 0 button, the recorder will continue rewinding.  
s
s When the index mark is shown in the middle of a file, it will stop temporarily in the position of the index mark.  
Changing Playing Speed  
You can change the playing speed by pressing the PLAY button while  
the recorder is playing back.  
4
Normal speed  
Slow playback  
(-25%)  
Fast playback  
(+50%)  
s When the slow playback mode is selected, the “SLOW” appears and, for the fast playback mode,  
“FAST” appears on the display while the recorder is playing back.  
s The recorder stops playing when you press the STOP button while playing back in the slow/fast mode,  
or when it reaches to the end of the file. If you once press the STOP button and start playback again,  
the recorder will play back files in normal speed as well.  
Locating the Beginning of the File  
While the recorder is playing back or playing back in slow/fast mode, pressing the 9 or 0  
button forwards or rewinds to the beginning of the next file or the file being played respectively. If an  
index mark is encountered midway, playback begins at that point. (See “Index Marks” for details)  
4
Listening with Earphones  
You can listen to files by connecting earphones to the earphone jack.  
If an earphone is connected, the speaker doesn't emit sound. Sound will  
be played back monaurally.  
4
s To avoid irritation to the ear, insert the earphone after turn down the volume level.  
s When you listen with the earphone during playback, do not raise the volume too  
much. It may cause hearing impairment and decrease in hearing ability.  
*Earphones are not supplied. You can use any standard 3.5mm monaural earphone or headphone.  
 
5
Erase  
Erasing  
4
You can easily erase unnecessary files. Sequential file numbers are reassigned automatically.  
Erasing One File at a Time  
Press the FOLDER button  
to select folder.  
1
Press the  
9
or  
0
button to select the file to  
be erased.  
2
3
4
5
Press the ERASE button.  
File to be erased  
Press the  
9
or  
0
button to select the “YES”.  
Press the PLAY button.  
Erase All Files from a Folder  
Press the FOLDER button  
to select folder.  
1
2
3
4
Press the ERASE button  
twice.  
Folder to be erased  
Press the  
9
or  
0
button to select the “YES”.  
Press the PLAY button.  
Notes  
s An erased file cannot be restored.  
s If operation is not executed for 8 seconds during the setting, it will return to the stop  
status.  
s Completion of erasing may take several seconds.  
Do not attempt to remove, replace battery or attempt any other functions on the voice  
recorder during this period because  
data may be corrupted.  
 
6
Menu  
Basic Operation of the Menu Mode  
4
Using the menu function, you can change various settings according to your preference.  
Press and hold the MENU  
button for 1 second or longer  
while the recorder is stopped.  
1
Press the + or – button to  
select what you would like to  
set up.  
2
The selected menu item flashes.  
Use the 9 or 0 button  
to change the setting.  
3
Press the PLAY button to  
confirm the setting.  
4
Press the STOP button to  
close the menu.  
5
Menu setting screen  
Move the selection one position  
up/increase the number.  
Move the selection  
one position  
Move the selection  
one position  
to the right.  
to the left.  
Confirm the setting  
Move the selection one position  
down/decrease the number.  
Notes  
s The recorder will stop if you leave it idle for 3 minutes during a menu setup operation,  
when a selected item is not applied.  
s If you press the STOP button during a menu setup operation, the recorder will stop and  
apply the items that were set to that point.  
Current recording  
mode  
Recording Modes (XHQ HQ SP LP)  
4
The recording mode can be chosen from XHQ (extra high quality  
sound recording) and HQ (high quality sound recording), SP  
(standard recording), and LP (long-term recording).  
In Menu mode selection... XHQ, HQ, SP, LP  
Mode  
XHQ  
HQ  
SP  
LP  
Model  
VN-1100/  
VN-1100PC  
Approx.1 hour 25 minutes Approx.2 hours 50 minutes Approx.5 hours 50 minutes Approx.17 hours 50 minutes  
VN-2100/  
Approx.2 hours 50 minutes Approx.5 hours 50 minutes Approx.11 hours 40 minutes Approx.35 hours 50 minutes  
Approx.5 hours 40 minutes Approx.11 hours 40 minutes Approx.23 hours 30 minutes Approx.71 hours 40 minutes  
VN-2100PC  
VN-3100/  
VN-3100PC  
s The recording time shown above is for one continuous file. The available recording time may be shorter  
than specified if several files are recorded. (Use the remaining time and recorded time only as references.)  
 
7
Microphone  
sensitivity display  
Microphone Sensitivity (HI  
LOW)  
4
Microphone sensitivity is adjustable to meet your recording needs.  
In Menu mode selection... HI, LOW  
HI: High-sensitivity mode that records sounds in all directions.  
LOW: Low-sensitivity mode suited for dictation.  
s To ensure successful recording, make a test recording to choose appropriate  
microphone sensitivity before recording.  
s If you choose “HI”, we recommend setting the recording mode to XHQ or HQ to  
best take advantage of the higher sensitivity.  
s
If you choose “HI”, background noise may be high depending on the recording conditions.  
Using The Variable Control Voice Actuator (VCVA)  
4
VCVA indicator  
When the microphone senses that sounds has reached a preset volume,  
the built-in Variable Control Voice Actuator (VCVA) starts recording  
automatically, and stops it when the volume drops.  
Particularly helpful for extended recording, the VCVAnot only conserves  
memory by turning off recording during silent periods, but also makes  
playback more efficient and convenient.  
In Menu mode selection... On, OFF  
s During recording, use the + and – buttons to adjust the VCVA level in 15 levels.  
s The Record/play indicator light is lit during recording. When the recorder is in  
Standby mode, the Record/play indicator light flashes and “VCVA” flashes on  
the display.  
System Sounds (BEEP)  
4
The recorder beeps to alert you to button operations or warn you of  
errors. System sounds may be turned off.  
In Menu mode selection... On, OFF  
s
If the alarm playback function has been set, the alarm will sound at the scheduled  
time even if the system sounds are disabled (Excluded VN-1100/VN-1100PC).  
Alarm Playback Function (  
(Excluded VN-1100/VN-1100PC)  
)
4
Alarm indicator  
You can use the alarm playback function to sound the alarm tone for 5  
minutes at the scheduled time. Within this 5 minutes, pressing any button  
other than the HOLD switch starts the recorder to play back the pre-  
selected file.  
In Menu mode selection... SET, On, OFFAfter selecting SET, press  
the PLAY button to set the time.  
With the alarm playback function, only one file can be played back.  
Select a file for the function before setting the time.  
To cancel an alarm playback  
For  
in the menu mode, select OFF and press the PLAY button.  
s Regardless of the selected folder, once the alarm playback is set, it operates every day unless the  
setting is canceled.  
s To view the current setting, select On, and then press the PLAY button.  
s The alarm tone stops automatically if no button is pressed within 5 minutes after the alarm starts. The  
file is not played back in this case.  
s If the recorder has no recorded file in the selected folder, the alarm playback function is not available.  
s Alarm playback occurs every day unless it is set to OFF.  
Timer Recording (TIMER)  
(Excluded VN-1100/VN-1100PC)  
4
You can schedule for automatic recording, specifying the start time  
and end time of recording. When the timer-controlled recording  
completes, the setting is released.  
In Menu mode selection... SET, On, OFFAfter selecting SET, press  
the PLAY button to set the time.  
To cancel the timer setting  
For the timer in the menu mode, select OFF, and then press the PLAY button.  
s To view the current setting, select On, and then press the PLAY button.  
s With this function, you can set only the start and the end time of recording. The current settings of the  
recording mode, microphone sensitivity, VCVA and folder are applied for the settings before you set  
timer-controlled recording.  
s The setting exceeding the remaining recording time is not allowed.  
s You can record at any time even it is not within the specified recording duration. However, if that makes  
the remaining recording time insufficient for the timer-controlled recording, the recording will not complete.  
s If any operation is ongoing, the timer-controlled recording is overridden.  
 
8
Other Functions  
Moving File Between Folders  
4
(Excluded VN-1100/VN-1100PC)  
a
b
You can move files recorded in folders A, B, C and D to other folders.  
The moved file is added at to the end of the destination folder.  
1
Choose the file you want to transfer and press the PLAY button  
to play it.  
2
Press and hold the MENU button for 1 second or longer  
while the file is playing.  
a Destination folder  
b Destination  
number of the file  
3
4
Press the 9 or 0 button to choose a destination folder.  
Press the PLAY button.  
The destination folder and the number of the moved file appear  
on the display, and moving is completed.  
s
If the destination folder is full (100 files), “FULL” appears on the display, and you  
cannot move the file to that folder.  
Index Marks  
4
Index marks can be placed in a file during recording or playback to  
provide and quick and easy way of keeping track of important sections  
in the file.  
1
Press the INDEX button during recording (pause recording)  
or playback to set an index mark.  
An index number appears on the display.  
Clearing an Index Mark  
Press the ERASE button while the index number appears on the display.  
s Up to 10 index marks can be set in a file.  
s Sequential index marks numbers are reassigned automatically.  
Resetting the Recorder (CLEAR)  
4
This function resets the current time and other settings to their initial  
status. It is useful if you are having problems with the recorder, or if you  
want to erase the entire memory of the recorder.  
1
Hold the STOP button, and hold the ERASE button for 3  
seconds or longer.  
2
3
Press the 9 or 0 button to select the “YES”.  
Press the PLAY button.  
s
If you leave the recorder untouched for 8 seconds or longer before you press thePLAY button in Step 3,  
Clear mode will be canceled, and the recorder will enter Stop mode.  
General Precautions  
Read this manual carefully to ensure that you know how to operate it safely and correctly.  
Keep this manual in an easily accessible location for future reference.  
• The warning symbols indicate important safety related information. To protect yourself and oth-  
ers from personal injury or damage to property, it is essential that you always read the warnings  
and information provided.  
Warning regarding data loss  
Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction,  
or during repair work. For important recorded content, we recommend you to write it down some-  
where (for VN-1100/VN-2100/VN-3100) or make a back-up by downloading to a PC (for VN-1100PC/  
VN-2100PC/VN-3100PC).  
Any liability for passive damages or damage of any kind occurred due to data loss incurred by a  
defect of the product, repair performed by the third party other than Olympus or an Olympus autho-  
rized service station, or any other reasons is excluded from the Olympus’s liability.  
For safe And Correct Usage  
Do not leave the recorder in hot, humid locations such as inside a closed automobile  
under direct sunlight or on the beach in the summer.  
Do not store the recorder in places exposed to excessive moisture or dust.  
Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.  
Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.  
Avoid sand or dirt. These can cause irreparable damage.  
Avoid strong vibrations or shocks.  
Do not disassemble, repair or modify the unit yourself.  
Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).  
Keep the unit out of the reach of children.  
 
9
Batteries  
Warning  
Batteries should never be exposed to flame, heated, short-circuited or disassembled.  
Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.  
Never use any battery with a torn or cracked outer cover.  
Keep batteries out of the reach of children.  
If you notice anything unusual when using this product such as abnormal noise, heat,  
smoke, or a burning odor:  
1 remove the batteries immediately while being careful not to burn yourself, and;  
2 call your dealer or local Olympus representative for servicing.  
Troubleshooting  
Q1 Nothing happens when a button is pressed.  
A1 • The HOLD switch may be set to HOLD.  
• The batteries may be depleted.  
• The batteries may be inserted incorrectly.  
Q2 No sound or quiet sound is heard from the speaker while playing back.  
A2 • The earphone plug may be plugged into the recorder.  
• The volume may be set to the minimum level.  
Q3 Recording is not possible.  
A3 By pressing the STOP button repeatedly while the recorder stops, check if the  
display shows:  
The remaining recording time in the selected folder may have reached“00:00”.  
• The number of files is 100.  
Check if the display shows “FULL” by pressing the REC button.  
Q4 The playback speed is too fast (slow).  
A4 The recorder may be set to Fast (slow) Playback.  
Specifications  
Recording medium:  
Built-in flash memory  
Overall frequency response:  
XHQ mode 300 to 7,200 Hz  
HQ mode 300 to 7,200 Hz  
SQ mode 300 to 5,400 Hz  
LP mode 300 to 3,100 Hz  
Recording time:  
VN-3100/VN-3100PC: 128 MB  
XHQ mode: Approx. 5 hours 40 minutes  
HQ mode: Approx. 11 hours 40 minutes  
SP mode: Approx. 23 hours 30 minutes  
LP mode: Approx. 71 hours 40 minutes  
VN-2100/VN-2100PC: 64 MB  
XHQ mode: Approx. 2 hours 50 minutes  
HQ mode: Approx. 5 hours 50 minutes  
SP mode: Approx. 11 hours 40 minutes  
LP mode: Approx. 35 hours 50 minutes  
VN-1100/VN-1100PC: 32 MB  
XHQ mode: Approx. 1 hour 25 minutes  
HQ mode: Approx. 2 hours 50 minutes  
SP mode: Approx. 5 hours 50 minutes  
LP mode: Approx. 17 hours 50 minutes  
Electret Condenser Microphone (monaural)  
Built-in ø 28 mm round dynamic speaker  
120 mW  
ø 3.5 mm diameter, impedance 8  
ø 3.5 mm diameter, impedance 2 kΩ  
Two AAA (LR03 or R03) batteries or  
Two Ni-MH rechargeable batteries  
Alkaline batteries. 25 hours  
Microphone:  
Speaker:  
Maximum power:  
Earphone jack (monaural):  
Microphone jack(monaural):  
Power supply:  
Continuous battery use time:  
Ni-MH rechargeable batteries: Approx. 15 hours  
102(L) × 39 (W) × 19.5 (T) mm  
63 g (including battery)  
Dimensions:  
Weight:  
*
*
Battery life is measured by Olympus. It varies greatly according to the type of batteries  
used and the conditions of use.  
Your recorded contents are for your personal use or pleasure only. It is prohibited to record  
copyrighted material without permission of the copyright holders according to copyright law.  
* Specifications and design are subject to change without notice for improvement of performance.  
Accessories (Optional)  
Ni-MH Rechargeable Battery Charger: BU-400 (Europe only)  
Ni-MH Rechargeable Battery: BR401  
Connecting cord (Earphone jack Microphone jack): KA333  
Noise-Cancellation microphone: ME52  
Electret condenser microphone: ME15  
Dual monaural earphone: E20  
Telephone pickup: TP7  
Neck Strap: ST26  
 
10  

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